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January 31, 2006
Colorful Ways to Improve Productivity
Looking for
ways to energize your office during the long, dreary
winter months? Research shows that a little color,
if used correctly, can work wonders in the
workplace.
1. Forget beige
and mauve. 60% of the 1,223 Canadian office
workers polled in
a
recent Xerox Canada study would like to add the
color blue to the workplace. Blue has been proven
to have a calming effect on the brain and can reduce
stress.
2. Red, a power
color, projects courage. Red is the color to wear
for an important meeting or crucial sales call.
Take heed before you start painting your office
walls… too much red could be distracting or trigger
feelings of hostility.
3. A good rule
of thumb when choosing wall color is to consider a
shade that would be found in nature, such as sage
green, lemon yellow, or cantaloupe orange.
Interestingly, orange has been shown to help
jumpstart creativity in the workplace. For a quick
color fix on a white wall, hang colorful art that
can be easily rotated or removed when necessary.
4. The Xerox
study also revealed that color reduces errors by
80%. Use a highlighter to mark important sections on
forms and applications that you need completed to
help eliminate mistakes. In addition, highlighting
the amount and the due date on invoices is shown to
increase payment response by up to 30%.
How colorful is
your workplace? Send us a photo or email
describing your work environment. The office most
in need of a color makeover will receive a copy of
The Inspired Workplace: Designs for Creativity
and Productivity by Marilyn Zalinsky.
E-mail us your entries by Friday, February 17th,
2006. Good luck!
About the
book:
The Inspired Workspace takes readers behind
closed doors into the creative soul of more than 40
successful firms, offering a rare and intimate look
at work environments that contribute to the bottom
line. From Paris to New York to Beijing, from the
home studio to the office cubical to corporate
headquarters, this book shows readers how to set the
stage for creativity. The Inspired Workspace
is a must for managers, employees, business owners,
CEOs, and the self-employed everywhere.
New OFCCP Rule Goes Into Effect
February 6, 2006
The Department of Labor's Office of Federal Contract
Compliance Programs (OFCCP) has issued a final rule that
clarifies the definition of an "Internet Job Applicant.”
The OFCCP has outlined guidelines regarding the new law.
On February 6th, all federal contractors and
subcontractors covered under Executive Order 11246 will be
required to maintain strict records on individuals that
qualify as Internet Applicants.
According to the new law, an individual is considered an
"Internet Applicant" if each of the following four criteria
are met:
• The individual submits an expression of interest in
employment through the Internet or related electronic data
technologies,
•
The contractor considers the individual for employment in a
particular position,
•
The individual's expression of interest indicates the
individual possesses the basic qualifications for the
position, and
•
The individual at no point in the contractor's selection
process prior to receiving an offer of employment from the
contractor, removes himself or herself from further
consideration or otherwise indicates that he or she is no
longer interested in the position.
Individuals who meet all four criteria of this definition
must be solicited for race/ethnicity and gender information,
and be included in an adverse impact analysis.
For an in-depth look at what the new law entails, we
recommend that you check out Monster's "Pathway
to Compliance" PDF.
Staying
Safe and Sound - Eliminating Hazards in Your
Workplace
A few years ago, when I was
working as a writer in the communications
department of a large New York City metro area
hospital, I received a call informing me that my
shipment of 12 large boxes of newsletters were
mistakenly delivered to the small, high-traffic
space in front of our administrative assistant’s
desk, rather than to the mailroom. Surely, our
security department would not be pleased if they
discovered a dozen boxes partially blocking a
busy doorway during their frequent safety
rounds. I checked to see who was available to
help me move the stack, but the few co-workers
who were in their offices were busy. “No
problem,” I thought to myself. “I’ve been
working out. I’ll just do it myself.”
Unfortunately, the boxes were heavier than I
expected. During a failed attempt to lift one,
I fell backwards into the wall and felt a
painful, burning sensation in my lower back.
The rest of my afternoon was spent in the
emergency room.
Often when we hear the
words “workplace hazard” we think of factory
workers wearing hardhats and protective goggles.
However, employers must remember that safety is
an issue for all employees, including those who
spend most of their day sitting behind an office
desk.
Improper lifting of heavy
items accounts for a large amount of office
injuries. The Centers for Disease Control and
Prevention (CDC) recommends that individuals
first consider the weight of the object, as well
as how high and how far it needs to be lifted.
Lifting impulsively can result in severe back
injuries. If you or your employees must lift
something heavy, be sure that the recommended
lifting guidelines as outlined in the CDC’s
Office Safety Manual are followed. Adhering
to simple lifting techniques can prevent back
injury and expensive worker’s compensation
costs.
According to the
CDC, falls are the most common office
accident. Falls are 2 to 2.5 times more likely
to happen in an office, rather than non-office,
environment. The most common causes are
-
tripping over
an open file cabinet or desk drawer,
-
bending while
seated in an unstable chair,
-
tripping over
exposed wires,
-
using a chair
or boxes as a makeshift ladder,
-
slipping on wet
floors, and
-
tripping on
loose carpeting or over objects stored in
hallways.
Luckily, these hazards are
easily preventable by taking the proper
precautions. Employers should institute
periodic checks of the office environment to
ensure that items are stored properly, office
furniture is in good working condition, and
walkways are safe and clear.
Ironically, simply sitting
behind a desk can cause serious physical injury.
UCLA’s
Ergonomics department offers tips on their
website for those glued to their computer
workstations. Proper posture, monitor and
keyboard positioning, and chair height are
crucial to avoiding eye, back, & neck strain,
headaches, and carpal tunnel syndrome. It is
also highly recommended that workers make time
for “stretch breaks” to encourage blood
circulation, and look away from computers to
give eyes a needed rest.
The Department
of Labor’s Occupational Safety and Health
Administration (OSHA) offers their own
detailed ergonomic guidelines for employers
in order to ensure a safe and healthful working
environment. OSHA requires that all employers
display
a poster informing employees of their rights
under the Occupational Safety and Health Act
of 1970. Beginning February 1, OSHA will
also require that employers in certain
industries post
a summary of the total number of job-related
injuries and illnesses that occurred in their
organization during the year.
By reviewing
workplace safety guidelines with your employees,
investigating & correcting possible hazards, and
staying on top of the latest information on
ergonomics, you will help ensure that there are
no job-related injuries in your organization.
Hopefully, by making safety a top priority, your
employees will think twice before attempting to
lift something like a heavy box by themselves.
I know I’ve learned my lesson!
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Copyright 2007, Astron Solutions, LLC
ISSN Number 1549-0467
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